Enquiry capture
Calls, WhatsApp, email, walk-ins and site visits become structured enquiries with an owner and a next action.
The operating system
One business. Every action connected.
From enquiry and quotation to production, installation and financial closure. Explore the architecture and enterprise workflow behind Intellectz.
The operating model
One business.
One continuous
context.
An order is more than a row in a database. It is a promise moving through people, tools, machines and money.
The Intellectz operating model carries that promise through quotation, design, procurement, production, quality, dispatch, installation and financial closure. Each stage needs the approved inputs and the result of the stage before it.
The products are available through the shared workspace. Enterprise connections are implemented around your systems, rules and responsibilities.
The five-stage spine
01 / INTELLIGENCE IN MOTION
Capture.
Drawings. Documents. Photos. Conversations. Bring the source and its provenance into the job.
A source document is retained alongside its interpretation. Photos, drawings and commercial documents should remain attributable to the job and the person who supplied them.
02 / INTELLIGENCE IN MOTION
Understand.
Interpret intent, identify missing information and connect each input to the right business context.
Interpretation creates candidates for review. Missing dimensions, conflicting requirements and ambiguous instructions need an explicit resolution before downstream work relies on them.
03 / INTELLIGENCE IN MOTION
Calculate.
Use deterministic rules for dimensions, quantities, rates and commercial decisions. Keep assumptions visible.
A model can identify a rate or dimension. The arithmetic and geometry belong in code. Keep units, rounding rules, inputs and output versions available for review.
04 / INTELLIGENCE IN MOTION
Execute.
Call approved tools. Route work to people or systems. Pause at the right approval boundary.
The next action may be a tool call, a draft, an assignment or a request for approval. Execution is constrained by the scope of the workflow and the authority granted to it.
05 / INTELLIGENCE IN MOTION
Verify.
Check the result against the objective. Record evidence. Resolve exceptions before moving on.
Verify the actual result, retain the supporting evidence and handle partial failures. A successful request is not enough if the business state has not changed as intended.
The enterprise workflow map
Every function.
The same order.
This is the enterprise deployment scope. Availability, integrations and automation levels are agreed during the intelligence audit; the full map is not included in every standalone product.
Sales & Quotation
The enquiry arrives however the customer felt like sending it. It leaves as a priced, specified, accepted order.
Quotation engine
Product families — wardrobe, kitchen, door, panelling, upholstery — priced from real recipes, not from a spreadsheet somebody copied.
Rate bank
4,165 rate entries with sources, history and the person who changed them. The price is the company's answer, not an individual's mood.
Margin review
Every quotation carries its own margin, visible before it goes out rather than discovered at year end.
Sales desk
An agentic follow-up layer that drafts the next outbound message and never forgets a customer who went quiet.
Design & Drawing
Where most manufacturers lose the thread between what was sold and what gets built.
Design Studio
Wardrobe and wall-panelling planners that turn a measured wall into a validated elevation and a production specification.
Drawing viewer & verifier
DXF and drawing review in the browser, with automated checks before anything reaches the floor.
Specifications
Dimensions, materials, finishes, hardware and the reasoning behind each choice — attached to the order, not to a designer.
Revision control
There is one current version and a visible history of every version before it. Nobody builds from last week's drawing.
Machine Studio — CNC
A drawing goes in. A file your machine can actually run comes out. This is the part nobody else can do.
File conversion
BXF, DXF and STL converted to machine-ready output for Felder Format-4, H500 5-axis and TPA CN2008 controllers.
Post-processor library
Your post-processor, profiled and held at company level — not on one operator's desktop.
Tool & material libraries
Feeds, speeds, tool tables and sheet stock configured per machine during onboarding and validated with a real test cut.
Cut lists & nesting
Optimised sheet layouts and setup sheets generated with the file, so the operator gets instructions rather than a puzzle.
Procurement & Inventory
Intelligence knows when to proceed, when to ask and when to stop.
BOM engine
6,952 costed BOM lines across product families. The BOM that priced the order is the BOM that builds it.
Stock check & reservation
Available material is reserved the moment the BOM is verified. Shortages surface at order release, not at the machine.
Purchase orders
When the requirement is certain and the material is unavailable, the PO is created and sent to the designated vendor.
Vendor follow-ups
The agent chases the vendor so a human does not have to remember to.
ERP bridge
Purchase orders, bills, invoices and inventory can stay in your existing ERP. The agents read and write over its API — nobody logs in manually.
Production & Quality
The floor should know what to do next without being told by you.
Production planning
Orders scheduled against real machine and people capacity rather than optimism.
Job cards
Each operator sees the one job in front of them, with the drawing, the specification and the acceptance criteria attached.
Machining plans
Operations sequenced per part, per machine, so the programme and the plan cannot drift apart.
Quality control
Photo evidence at each stage. An order that cannot prove it passed does not advance.
Proof capture
2,743 hash-chained proof events. Live camera only, zero-trust, and none of it quietly editable afterwards.
Dispatch & Installation
The last mile is where reputation is made and margin is lost.
Dispatch & packing
What is loaded is checked against what was made, with evidence, before the vehicle leaves.
Installation coordination
Installers, dates and site readiness tracked against the order rather than against memory.
Site photos & snags
Completion evidence and snag lists captured on site and attached to the order.
Financial closure
The order is not closed when it is delivered. It is closed when it is paid.
People, Security & Finance
The parts of a factory that quietly consume a founder's week.
HR & payroll
Onboarding, offboarding, attendance, leave, advances and payslips.
Gate & security
Guard duties, gate records, material-out control and CCTV integration.
Bills Verify
Forensic vendor-bill verification with tamper-evident evidence. Scoped during enterprise onboarding.
Finance & reconciliation
Discrepancies, collections, GST and payment status against every order.
Founder Intelligence
See the whole business without chasing the whole business.
Daily brief
What is overdue, what is stuck, what is waiting for material, and the one decision that actually needs you.
Scoreboard
The numbers that matter, calculated the same way every day, with no one massaging them before the meeting.
Voice agents
Speak to the business. Ask what is holding up an order with the relevant source and context available for review.
Meetings & minutes
Meetings recorded, minuted and turned into owned actions within the agreed workflow.
Founder intelligence
See the exceptions.
Make the decisions.
The daily brief should show where work needs attention and why. An owner should be able to trace a summary back to the underlying order and evidence.
- What is overdue
- What is stuck
- What is waiting for material
- Which team is not moving
- Which customer needs an update
- Which purchase needs approval
- Which machine or person is the bottleneck
- What needs you today
Begin with one real workflow
What should your
business do next?
Bring the work that keeps coming back to you.
We’ll map the inputs, decisions, actions and evidence.